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SUBJECT: Unit Safety Management SOP

I. References:

AR 385-10, AR 385-40, AR 385-95, DA Pam 385-1, AR 95-1, AR 95-2, AR 95-3, 29 CFR 1910, AR 672.74, AR 25-400-2, FM1-301, AR 40-8, AR 420-90, AR 500-2, DA Pam 738-750, FM 1-302, FM 1-400, FM 1-508, FM10-68, FM25-100, FM 25-101, TB Med 40 -501, TC 1-210.

II. Purpose:

1. General. The safety and health of the personnel in this unit is a command responsibility of every person assigned or attached to the unit. This responsibility also includes the prevention of accidental damage to equipment that is entrusted to their care. SAFETY IS PART OF EVERYTHING WE DO.

2. Commanders Policy. It is the safety policy of this unit to eliminate injuries to personnel and damage to equipment due to preventable accidents. This will be accomplished by minimizing risk, and eliminating conditions that produce an unsafe or unhealthful environment. Planning for all operations and activities with positive leadership actions regarding safety and health during the conduct of missions and tasks will include comprehensive risk management at all levels.

3. Applicability. This SOP is applicable to all personnel assigned or attached to the Brigade.

III. Scope:

1. General. This SOP contains information and guidance that directs this units safety program. Individual duties and responsibilities, reporting requirements, command safety directives and other safety related communication may routinely supplement this document. This SOP will not attempt to consolidate all those functions, but rather provide the guidance necessary to correctly interpret the intent of the unit safety management program.

2. Applicability. This SOP contains broad guidance necessary to provide a safe and healthful training and working environment for this unit. Additional safety guidance and directives will be placed into effect based upon mission, task, activity or mobilization that the unit is undertaking.

3. Additions. Guidance of this SOP can be supplemented by a safety annex to unit OPORD, in warning orders, or by any other means conducive to disseminating information. Complementary to this document are the Commanders Safety Philosophy, The Commanders Accident Prevention Plan (CAPP) and the Pre-Accident Plan.

4. Risk management. The prevention of accidents is based upon conscientious application of methodology and techniques used to be cognizant of, or mitigate risk. Leaders must not only recognize hazards in the planning process but train their subordinates to assist in the hazard identification and risk assessment roles throughout the execution phase of operations. As an integral part of all activities by this unit, there will be After Action Reports (AAR's) to allow the opportunity for the review of the actions taken and learn from the experiences. Whenever possible, it is highly recommended to document the findings and forward them to Brigade headquarters for evaluation and distribution.

5. Note. OSHA requirements do not apply in a tactical (field) environment and yet practices should be continued to the extent possible such that they do not impede the mission.

IV. Functions and responsibilities:

1. Subordinate Commanders.
A. Responsible for the overall safety and health of the unit members and the prevention of accidental damage to the equipment.
B. Provides safety guidance and instructions for all unit training, operations and activities.
C. Determines tempo and provides time and resources for unit and individual safety training.
D. Ensures that all accidents and occupational illnesses are reported IAW AR-385-40.
E. Serve on Safety Councils

2. Safety Officer(s).
A. Responsible to unit Commander for unit safety program (air and ground)
B. Advises commander on all safety matters relevant to the unit and provides safety recommendations to the commander and other unit leaders for the conduct of tactical training.
C. Maintains the safety library and ensures that it is updated and reviewed annually.
D. Provides the safety and tactical risk management input to unit training plans.
E. Prepares the safety annex to unit operations and warning orders for the commander.
F. Ensures that safety briefings are conducted as required by applicable regulations.
G. Prepares and updates the Unit Pre-Accident Plan and monitors periodic testing of the plan.
H. Ensures conduct of biannual safety surveys, annual OSHA inspections and other reviews.
I. Provides written reports of the results of such inspections/surveys to the commander and
makes available relevant postings to affected functional areas.
J. Performs other safety duties as assigned.
K. Conduct and be recorder of quarterly Safety Council meetings

3. Safety NCO(s).
A. Performs safety responsibilities in the absence of the Safety Officer.
B. Assists the unit Safety Officer(s) by disseminating information and guidance within the enlisted ranks.
C. Assists unit Safety Officer(s) with routine risk management and associated functions.

4. Unit Officers and Non Commissioned Officers.
A. Responsible for the safety and health of unit members under their command and control , as well as for the prevention of damage to equipment assigned to them or in their vicinity.
B. Responsible for developing safety awareness, "Sixth Sense of Safety", in their soldiers.
C. Conduct safety briefings as necessary or assigned.
D. Conduct accident investigations and prepare accident reports as directed by the commander.
E. Provide safety training as part of concurrent or integrated operations as directed.
F. Conduct periodic safety inspections in conjunction with unit Safety Officer.
G. Ensure that this SOP is available and familiar to all personnel and that adherence to policy and procedures is strictly enforced.

5. Unit Enlisted Personnel.
A. Individually responsible for compliance with all safety and health orders, rules, policy and guidance applicable to the unit and for taking individual,initiative to ask about any areas that are unclear.
B. Individually responsible for seeking out required information to properly and safely conduct assigned soldier tasks.
C. Responsible for reporting injuries and accidents
D. Responsible for reporting unsafe acts or conditions in a timely manner.

V. Reports:
1. Accident/Injury notification will be made as soon as possible through chain of command or other suitable means of communication.

2. Accidents Reports will be completed within 24 hours and submitted as specified in regulations.

3. DA Form 285's and QDR's will be completed by Safety Officer (air) for accidents involving air units, while 285's and QDR's will be completed by Safety Officer (ground) for ground units.

4. Abbreviated Aviation Accident Reports (AAAR) will be completed with both the crew experiencing the mishap and the Safety Officers (air). It will then be forwarded to AASF Safety Officer or higher headquarters for transmittal to U.S. Army Safety Center (USASC).

5. Operational Hazard Reports (OHR's) may be completed by any individual observing unsafe acts or conditions and will be then submitted to Safety Officer(s) for investigation and further action.

6. Safety Officer(s) will receive OHR's and begin investigation with written reports to be returned to the submitting party NLT 10 working days after submission with a copy to the commander and the parent unit Safety Representative.

7. Preliminary Report of Mishap (PROM) will be completed by Safety Officer(s) for any accident which falls within its parameters. The form will then be forwarded to the State Director of Safety as soon as possible.

8. Aviation Accident Prevention Surveys will be conducted by or participated in, by Safety Officer(s).

9. Copies will be retained in the unit files for reference.

10. OSHA reports and inspections will be completed by State Safety Office HQ-MD-STARC.

VI. Training:

1. The following formal safety training will be required as follows:
A. Unit Safety Officers and NCO's will be trained by appropriate DA level courses.
B. Unit Safety Officers and NCO's will attend MDARNG schools/courses as necessary to maintain proper education requirements and familiarity with material.
C. Special Training will be designated if required for circumstances not covered by above.

2. All other unit safety training will be conducted concurrently or as integrated training within the plan of operations. Special interest will be made by all leaders to include the following safety areas in all concurrent and integrated training:
A. Hearing Conservation.
B. Cold and Heat Injuries with proper prevention, thereof.
C. Hazardous Material/Communication.
D. NBC contamination and methods to detect and protect therefrom.
E. Environmental hazards and degradation with techniques to avoid.
F. Dangers from poisonous insects, reptiles and plants.
G. Communicable diseases and the prevention of infections.
H. Respiratory, sight and cardiovascular protection.

3. Safety Briefings and Risk Assessment will be conducted prior to each of the following:
A. Blank or Live fire exercises including Aerial Gunnery
B. Movements or deployment by Vehicle/Convoy
C. Movement or deployment by Aircraft/Formations
D. Training where unit members use explosives, demolitions or pyrotechnics.
E. Individual weapons qualification
F. Rapelling, Helocasting, STABO, Mountain Ops, Water crossing, Night Land navigation,
Parachute operations, External loads, Self deployments cross country, or counter-drug-ops.

VII Safety Procedures:

1. General. Since it is impossible for this SOP to define all procedures, policy and guidance for every conceivable situation or mission, this SOP will cite only the command guidance that further defines guidance previously documented in applicable references. It is the task of each leader to be fully cognizant of of all safety policies, rules, regulations and command intent for their particular area of responsibility.

2. Indoor and Outdoor Range operations. This unit will follow AR 385-62, 63, 64 and Range operations checklist provided in unit SOP. Local requirements may exist and will also be followed.

3. Convoy operations. This unit will follow the requirements specified in AR 385-55, MDARNG Reg 55-29 and the Convoy Operation section of the unit SOP. Local requirements exist and will be followed.

4. Unit POV's. Seat belts are required for POV drivers and passengers when used in conjunction with transportation to or from unit activities.

5. Personnel riding motorcycles to or from unit activities will wear approved and certified protective equipment to include a helmet, gloves and abrasion resistant clothing as well as having had adequate training by accredited course of instruction for use and maintenance of said vehicle.

6. Work areas will be kept clean and free of hazards, debris, and excess trash.

7. Emergency exits will be marked, accessible and unlocked while buildings remain occupied.

8. Hazardous Material will be stored in suitable containers, properly marked and in a condition which will not pose additional threat to surrounding areas. (Locks and Keys used where necessary)

9. MSDS will be posted as applicable in locations where hazardous materials are used.

10. Fire Extinguishers will be located in building as specified in regulations and inspected regularly.

11. Fire Alarms will be tested periodically to ensure proper functioning and response by evacuation.

VIII Safety Awards:

1. General. This unit will recognize unit members for their contributions to accident prevention and the unit safety program. Information concerning safety awards is contained in AR 672-74 and MDARNG 385-10. Awards will be approved at this level of command. Recommendations will also be forwarded for awards beyond the authority of this command level.

2. It is acknowledged that the Maryland Guard has an active awards program to recognize certain levels of accomplishment such as when aviators exceed 3000 hours of accident free flight time.

3. Anyone may recommend an individual or individuals for safety awards by forwarding the information to the unit Safety Officer(s).

4. All leaders will recommend unit personnel for safety awards when recognition is due. Names of personnel along with pertinent information regarding the justification for awards will be submitted to unit Safety Officer as soon as possible after the noteworthy event(s).

5. Approved awards will be presented at unit ceremonies and copies of awards will be placed in the individuals MPRJ.

IX Safety Surveys:

1. There is a requirement for semi-annual Safety Surveys which will be completed by the unit normally as one internal and one external survey per year using a booklet known as Twelfth Edition.

2. The unit will be periodically reviewed by other personnel from outside the unit to include:
A. Aviation Resource Management Survey (ARMS) Annex A Inspection List
B. Regional Accident Prevention Survey (RAPS)
C. Inspector General (IG)
D. Combined Operational Maintenance Equipment Table (COMET)
E. Centralized Aviation Readiness Team (CART)
F. Combined Arms Resource Management Appraisal (CARMA)

3. The Safety Officer(s) maintains responsibility for providing information and documentation.

X Safety Councils:
1. General. The Officers and Enlisted Safety Councils exist to provide a forum in which to discuss relevant topics which impact the safety of unit operations. Issues are presented to the Councils through the Unit Safety Officers and NCO's. Issues may be resolved at the meetings or delegated to an action representative for subsequent processing. Meetings are held quarterly in conjunction with regularly held Brigade staff meetings.

2. Officers Safety Council is composed of representatives from the following positions:
A. Commander
B. Unit Commanders
C.Unit Safety Officer(s)
D. Unit Maintenance Officer(s)
E. Unit Medical Officer or Flight Surgeon
F. Unit Standardization Officer(s)
G. Unit ALSE Officer(s)
H. Unit Hearing Conservation Officer(s)
I. Unit HazMat Officer(s)
J. Unit FOD Officer(s)
3. Enlisted Safety Council is composed of representatives from the following positions:
A. Commander
B. Unit Sergeant Majors
C. Unit First Sergeants
D. Unit Safety NCO's
E. Maintenance/Quality Assurance Sergeants
F. Unit Medical NCO's
G. Unit ALSE NCO's
H. Hearing Conservation NCO's
I. Unit HazMat NCO's

4. Minutes from the meetings are collected by the Brigade Safety Officer for distribution to units.

5. Minutes from the Council meetings are to be posted on unit bulletin boards for review by personnel.

XI Risk Assessment and Hazard Management

1. General. The key to successful accident prevention and the entire safety process is the identification of hazards and then careful assessment and management of the risks associated with them. The documentation of hazards for dissemination is essential to this function. The Brigade Safety Officer will maintain a hazard log along with supporting worksheets and risk assessment matrices in order to properly track the knowledge of hazards and steps taken to eliminate or mitigate them.

2. A Hazard Log will be maintained in S-3 Ops for briefing and debriefing to update current status.

3. Hazard notices will be posted and forwarded to the applicable area or personnel affected.

4. Areas determined to be a noise hazard (Continuously above 85db) will be posted.

5. Areas determined to be a hazardous to eyes, sight, breathing or skin ailments will be posted.

6. Personal Protective Equipment (PPE) will be provided for work required in those areas.

7. Nuclear, Biological and Chemical (NBC) decontamination sites will be established when necessary

8. Risk Assessment will be performed prior to all missions and documented for all flight missions.

XII Countermeasure Program:

General. The Brigade takes a proactive role in identifying hazards, potential hazards and likely situations in which hazards might be present. This must be evident throughout the planning phase and execution of operations. Among the systems in place to resolve observed hazardous actions or conditions are the following prescribed programs:
A. On-the-spot correction. (The most widely used and effective means to resolve issues)
B. Specific training to recognize and deal with hazards
C. Safety Surveys
D. OHR Program
E. Unit newsletters
F. FOD Program
G. Safety Councils
H. Hearing/Sight Conservation Program
I. Pre-Accident Plan
J. Reviews of AAR's

XIII Hazardous Weather Plan / Evacuation Plan

1. General. Flight Operations bears the responsibility for monitoring weather and providing updates to the Commander and the Brigade S-3 Operations Officer. The Commander will make the determination regarding the appropriate actions necessary to safeguard unit personnel and property in the event of adverse weather. Once a determination has been made, it will be communicated to the unit as soon as possible by whatever most expedient means.

2. When severe weather is forecast, the standard procedure of securing equipment described in the maintenance and airfield references for anticipated weather will be followed. Personnel will remain on alert in the event that evacuation may become necessary.

3. Prior to deployments, S-3 Operations will, in conjunction with the Safety Officer(s), identify possible sites for evacuation of aircraft/equipment. Aircraft will be hangared whenever practical.

4. Chains will be used for tiedown when adequate mooring sites exist.

5. Aircraft rotor blades will be secured with ropes.

6. Vehicles will be parked in such a manner to minimize damage from weather.

7. When equipment is secured it will be done in such a way to make it operationally available in as short a time as possible, given the extent of the severe weather and protection necessary.

8. Provisions will be made for equipment rapid use upon activation to assist in weather damage control.

9. Requests for additional equipment (such as snow or dust covers, etc) will be made during mobilization.

XIV Aviation Life Support Equipment

General. ALSE will be hand receipted to AASF when at home station, for consolidated management. Due to shortages of equipment, the ALSE program will be monitored by the Unit ALSE Officers/NCOs and reports provided whenever unsatisfactory conditions arise. ALSE trained personnel will contribute toward maintaining unit ALSE with guidance from the full time technician. In the event of mobilization, unit equipment will be returned from AASF management and a list of equipment shortages will be developed for submission to parent unit.

XV Hazardous Material Communication Program

General. The Brigade recognizes the responsibilities associated with the following:
A. Title 29, Code of Federal Regulations (CFR), Part 1910.1200, Hazard Communication Standard - requires detailed information regarding chemicals in the workplace be posted in areas accessible to ll potentially exposed employees.
B. Title 29 CFR Part 1960 Basic Program Elements for Occupational Safety and Health
C. Executive Order 12196 Occupational Safety and Health Program for federal employees -
implements the provisions of the OSHA Act (Public Law 91-596) for the Department of
D. Army Regulation 385-10 adopts all Department of Labor standards as Army safety standards to be complied with in Army workplaces
E. Army Regulation 600-8-104 mandates the use of DD Form 1556 to document HAZCOM training for military personnel.
Containment, marking, storing, MSDS, transport and disposal will be covered in Maintenance SOP.

XVII FOD Prevention Program

General. The FOD SOP for the Brigade is under construction. It is also managed by the Quality Assurance section of the Maintenance unit.

XVII Hearing/Sight Conservation Program

General. Soldiers need to recognize the long-term threat to hearing loss from repeated exposure to high levels of noise. The workplace of the Brigade has the potential for noise exceeding 85db. Leaders should monitor the environment carefully and encourage use of ear plugs and sound attenuating ear muffs for soldiers at risk. Training should include evaluation of the hazards present. Unit medical personnel are tasked with monitoring results from periodic physical examinations to determine if trends appear or if individuals require additional protection. A Sight/Vision program can be developed. Higher headquarters must provide facility/equipment support to accomplish requirements for frequent testing.

XVIII Fire Prevention Program

1. General. The responsibilty for Fire Prevention is shared between personnel in the unit and the installation or training site. Procedure at permanent station is to comply with local requirements. This would obviously include suitable precautions during normal operations to preclude accidental damage or injury from fire. Measures to fight fires will be commensurate with equipment or facility in use.

2. Fire Extinguishers. Vehicle fire extinguishers will be maintained in supply as a separate item for issue during dispatch. Inpections of fire extinguishers will be completed by the unit section which has control of the item by designation on property book or hand receipt. Inspections which are required above that level will be coordinated for appropriate inspection by said, same section. Fire extinguisers will be available for all equipment which requires their presence for operation. Extinguishers will also be present for activities posing a hazard of fire. Unit Fire Marshalls will monitor inspections if performed by personnel from outside the unit and inspect those not included in outside inspections.

3. Fire Fighting will only be performed to the extent of the capabilities with the equipment authorized for the unit. Communications procedures will be establishedand tested to notify Fire Department or Emergency Teams for conflagrations beyond those capabilities. Unit personnel will not assist fire fighting efforts unless adequately protected and properly trained in techniques.

4. Fire Alarms will be used as appropriate in the given location of operation. Buildings with systems including smoke detectors, sprinklers and audio alarms represent one extreme, while field environments with units spread across vast distances offer the other extreme. Notification will be provided to S-3 Operations through command channels immediately following requests for fighting capabilities and upon any damage or injury due to fire.

5. In buildings or locations where access is restricted, plans will be established for evacuation. Exits will be clearly marked and plans posted conspicuously for occupants. Methods of alarm and other specific instructions will also be posted as neccessary to provide safe exit from fire dangers.

6. Fire stations will be assigned to personnel where required and plans created where stations are necessary and not covered by regulation.

7. Unit personnel will not risk injury or loss of life to contain fires.

XIX Safety Education Program

General. Lesson plans and/or audio-visual presentations will be made available for education on a regular and frequent basis (minimum time quarterly for National Guard) to instruct air crew members and other assigned personnel on safety related subjects. The ASO will be the primary point of contact for educational materials, however, this does not preclude other personnel from developing, requesting or supplying special materials necessary to promote safety education. This educational process may be concurrent with the unit safety briefings given prior to missions, deployments or operations. The subject matter will include seasonal safety advice and highlight special safety related items of interest within the command. Special situations involving environmental specific training will be addressed on an as needed basis and will be programmed into mobilization.

XX Spill Control and Environmental Consciousness

General. Potential for disaster exists from even small quantities of hazardous material on the ground, entering water sources or distribution into the atmosphere as this represents a serious threat for both military and civilians. The unit will adhere to prescribed procedures that will prevent damage to the environment and in the event of spills or circumstances which do occur and pose a legitimate threat, containment will be performed. Notification will be made to the Commander and S-3 Operations for appropriate actions. The best way to avoid environmental degradation is a responsible approach of prevention and measures to address the threat. Unit Pre-Accident plan will address specific measures for locations determined by installation, site or higher unit structure.

XXI Air Crew Responsibilities

1. General. There are many responsibilities associated with the operation of aircraft in the Brigade. Commanders Task Lists specify those by line and number, however, the implied task throughout any conduct of flight is safety for the aircraft and for the community over which the aircraft is flying. Unit aircraft and air crews will adhere to Fly Neighborly procedures with regard to noise and other community issues. Aircrews will be courteous to other aircraft especially those which may have students pilots aboard. Air crews will be fully knowledgeable regading such issues and requirements.

2. Air crews involved in an Class D or above accident will undergo urine testing and a physical examination. Before further flight crew duty is authorized, a checkride with an Instructor Pilot will be performed to determine if crew is capable. If crewmember is capable a training program will be established, monitored and tracked.

3. Air crews will adhere to the Endurance Policy published as Appendix C, Crew Endurance Table. Authorization to deviate from the Table must be sought by unit commanders only if fully justifiable to accomplish the mission and must be presented to Brigade Commander 24 hours prior to deviation.

XXII Comments, Suggestions or Recommendations
Changes to this document are expected and welcomed in the interest of promoting safe and effective conduct of unit missions. Communications which will improve this document should be forwarded to any unit Safety Officer.